Privacy Policy

Karma Beauty & Wellness

Privacy Policy 

Karma Beauty & Wellness 

www.karmabeautyandwellness.com 

Privacy is a fundamental right, and this Privacy Policy explains how Karma Beauty & Wellness (“we,” “our,” or “us”) collects, uses, and protects the Personal Information of visitors (“you”) to  our website (the “Site”). As a medical wellness and aesthetics practice, we take privacy seriously  and ensure that our practices comply with federal and state privacy laws, including HIPAA 

where applicable. 

We encourage you to read this Privacy Policy carefully so you can understand our practices, your  rights, and how to contact us with any questions. 

  1. Consent 

We will only collect, use, or share your personal information with your consent or where legally  permitted. You may withdraw your consent at any time, although doing so may affect our ability  to provide services or communicate with you. 

  1. What Is Personal Information? 

“Personal Information” includes: 

  • Your name, email, phone number, address 
  • Health-related data you choose to share with us 
  • IP address and browser/device information 
  • Any other information that can reasonably identify you directly or indirectly 

Note: Health information you share through appointment forms or consultations is also subject  to HIPAA, and will be protected accordingly.

  1. Your Privacy Rights at Karma Beauty & Wellness 

Regardless of where you reside, you have the following rights: 

  • Right to Access – You can request to see what data we have about you. • Right to Correction – You can request corrections to inaccurate information. 
  • Right to Deletion – You may request that we delete your data, subject to legal or medical  retention requirements. 
  • Right to Restriction – You can limit how we use your data. 
  • Right to Data Portability – We can provide a copy of your personal data in a portable  format. 
  • Right to Object – You may object to how your data is processed. 
  • Right to Non-Discrimination – You won’t be denied services for exercising your  privacy rights. 

To exercise any of these rights, contact us at info@karmabeautyandwellness.com or call  913-912-1001. 

  1. Why We Collect Personal Information 

We collect personal data for the following reasons: 

  • To provide wellness, aesthetic, and medical services 
  • To communicate with you about appointments, services, or promotions • To improve our website and marketing strategies 
  • To comply with legal, medical, or regulatory obligations 
  1. How We Collect Information 

We may collect your information when: 

  • You book an appointment or fill out an online form 
  • You interact with us via email, phone, or social media
  • You browse our website (cookies, IP address, browser type, etc.) 
  • You sign up for newsletters or marketing promotions 
  1. Who Is the Data Controller? 

Karma Beauty & Wellness is the data controller for all information collected via this website. 

  1. Legal Basis for Processing 

We process your personal information under the following legal bases: 

  • With your consent 
  • As necessary to fulfill our contract with you (i.e., provide services) • To comply with legal and regulatory obligations (including HIPAA) • For our legitimate business interests (like service quality improvement) 
  1. What Information We Collect 

Types of data we collect may include: 

  • Contact information (name, phone, email) 
  • Demographic information 
  • Medical intake data you voluntarily provide 
  • IP address and browser/device data 
  • Interaction data from newsletters or social media 

Note: We do not sell your personal data. Ever.

  1. How We Share Your Information 

We only share data: 

  • With HIPAA-compliant third-party service providers (e.g., scheduling, EHR, marketing  platforms) 
  • As legally required (e.g., subpoenas, public health reporting) 
  • With your explicit consent (e.g., referring to another provider) 
  • In the event of a business sale or transfer (with proper safeguards) 
  1. Data Security 

We use secure servers, encrypted platforms, firewalls, and staff training to ensure your data is  safe. Any online forms or communications with protected health information (PHI) are handled  using HIPAA-compliant tools. 

  1. Retention + Deletion 

We retain personal information only as long as necessary to fulfill its purpose or meet regulatory  requirements. If you request deletion of data, we will honor it unless: 

  • Medical records retention laws apply 
  • There are pending legal obligations 
  • The request is unverifiable or excessive 
  1. Cookies + Analytics 

We use cookies and similar technologies to analyze website traffic and improve user experience.  You may opt out via your browser settings. 

  1. Changes to This Policy 

We may update this policy from time to time to reflect changes in law or practice. We encourage  you to review it periodically.

  1. Contact Us 

Karma Beauty & Wellness 

 info@karmabeautyandwellness.com  913-912-1001 

Attn: Data Privacy Officer